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Edit: Fixed up the unnecessary line breaks that appeared post-publish. are many of you out there who have used mail merge to get data into Word documents in the past (and it continues to be a great way to create mailings), but one of the questions we've been asked a few times already by customers is how to take templates with mail merge fields and convert them into content controls (so you can create templates leveraging the XML support that I've been blogging about). a co-worker here at Microsoft (Thanks Lethanial!), we've developed some simple VBA code that does this conversion for you – enjoy,office x86! Document_Open() If (MsgBox("Convert Mail Merge fields to Content Controls?", vbYesNo, "Convert Mail Merge Fields") = vbYes) Then
ConvertMailMergeFields
End If
End Sub
'** Traverse Mail Merge fields collection and convert each mail merge field into a content control
'** while preserving its font style and format.
Private Sub ConvertMailMergeFields()
Dim i As Integer,office Home And Business 2010 x64 key, Count As Integer
Dim currentFont As Font
Dim mergeFieldname As String
Dim field As MailMergeField
For Each field In ActiveDocument.MailMerge.Fields '** Select Mail Merge field to process.
field.Select
Set currentFont = Selection.Font
'** Set name for content control.
mergeFieldname = GetMailMergeFieldName(field.Code)
Debug.Print ("Processing [" & mergeFieldname & "]")
'** Remove Mail Merge field and replace it with addition of new content control.
Selection.Cut '** Add new content control.
AddContentControl mergeFieldname, currentFont
Count = Count + 1
Next
Debug.Print ("Number of Mail Merge Fields converted to Content Controls: " & Count)
End Sub
'** Add new content control.
Private Sub AddContentControl(ByVal mergeFieldname As String, ByVal currentFont As Font)
Dim newControl As ContentControl
Dim fontStyleName As String
Set newControl = ActiveDocument.ContentControls.Add(wdContentContro lText)
'** The Title property only allows for 64 characters.
'** If name is longer, we will put the rest in the Tag property.
If (Len(mergeFieldname) < 64) Then newControl.Title = mergeFieldname
newControl.Tag = "" Else newControl.Title = Mid(mergeFieldname, 1, 64)
newControl.Tag = Mid(mergeFieldname, 65, Len(mergeFieldname) - 64)
End If
newControl.SetPlaceholderText , , "Click to add."
'** Set font for content control.
fontStyleName = GetFontStyleName(currentFont)
SetFontStyle newControl, fontStyleName, currentFont
'** Allow carriage return.
newControl.MultiLine = True
End Sub
'** Quick and dirty way to check to see if the given font style exist; if it does not, create it.
Private Sub SetFontStyle(ByRef newControl As ContentControl, ByVal fontStyleName As String,billig win 7, ByVal currentFont As Font)
On Error GoTo Error_FontStyleDoesNotExist
newControl.DefaultTextStyle = fontStyleName Exit Sub
Error_FontStyleDoesNotExist:
AddNewFontStyle fontStyleName, currentFont
newControl.DefaultTextStyle = fontStyleName
End Sub
Private Sub AddNewFontStyle(ByVal newFontStyleName As String, ByVal currentFont As Font)
Dim fontStyle As Style
Set fontStyle = ActiveDocument.Styles.Add(newFontStyleName)
With currentFont
fontStyle.Font.Name = .Name
fontStyle.Font.Size = .Size
fontStyle.Font.Bold = .Bold
fontStyle.Font.Italic = .Italic
End With
End Sub
Private Function GetFontStyleName(ByVal currentFont As Font) As String
Dim fontStyleName As String
With currentFont
fontStyleName = .Name
fontStyleName = fontStyleName & .Size
fontStyleName = fontStyleName & .Bold
fontStyleName = fontStyleName & .Italic
End With
'** Return result.
GetFontStyleName = fontStyleName
End Function
Function GetMailMergeFieldName(ByVal fieldCode As String) As String Dim mergeFieldname As String: mergeFieldname = ""
'** Name of Mail merge field: MERGEFIELD MailMergeFieldName \* MERGEFORMAT
mergeFieldname = Replace(fieldCode,microsoft office 2007 Professional sale, "MERGEFIELD", "")
mergeFieldname = Replace(mergeFieldname,cheap microsoft office 2010 update key, "\* MERGEFORMAT", "")
mergeFieldname = Trim(mergeFieldname)
'** Return result.
GetMailMergeFieldName = mergeFieldname
End Function
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